Inviting others to collaborate
Your Webspiration invitations are sent by email from the system. Owners and Collaborators can invite other Webspiration users or anyone with an email address to share a document.
To invite other people to review or collaborate, click the Invite button on the top toolbar in the Document Manager or within an open document. You can also click the Invite button on the Collaborate tab in the Collaboration Panel or click on the Sharing menu, select Collaborate, then choose Invite… from the submenu.
Under Invite in the Share dialog that opens, you can type an email address or user name in the invitation menu or click the down arrow to select from a list of known Webspiration users with whom you’ve previously shared a document. You can also select any Collaboration Groups that have been previously set up (see Collaboration Groups), which will send an email to all of a group’s members at once. To invite additional people, click the blank row below your last invitee. Click the down arrow under Role to select either Collaborator or Reviewer (the default role is Collaborator) for each invitee or for all of a Collaboration Group’s members. (See Sharing for information on how to change users’ roles).
The system is set up to send email invitations by default. After you have created your invitee list, click Next to proceed to the screen where you can enter a subject line and/or message that will appear in the invitation email. If you don’t want certain users to receive an email, you can uncheck the box corresponding to their name under Send Email. Your document will still be available to them in the Document Manager. When you are finished with the Share dialog, click Share.
If you invite someone who does not already have a Webspiration account, they will receive an email guiding them through the process of setting up an account before seeing the document.